Free invoice template NZ
GST, non-GST and sole-trader versions, set out to IRD's current invoice rules. Download in Word or PDF (the Word file opens in Google Docs too). Fill it in and send it.
GST-registered
GST invoice template
Your GST number, GST worked out at 15%, and room for the buyer's details on sales over $1,000.
Not GST-registered
Non-GST invoice template
No GST line and no GST number, so you don't look GST-registered. Under $60k turnover? This is yours.
Notes on paper? Skip the typing.
Snap your job notes or say them out loud. TradieNotes fills in this exact invoice within seconds, GST worked out. Preview free, $1 if you keep it.
Anatomy of an NZ invoice
1Smith Electrical Ltd
33 Oct 2026
| 5Description | Qty | Amount |
|---|---|---|
| Replace hot water cylinder | 3 h × $85 | $255.00 |
| Hot water cylinder | 1 | $450.00 |
| Fittings | 1 | $35.00 |
- 1Your name or trading name. Always.
- 2Your GST number. Over $200, if you're GST-registered.
- 3The date. Always.
- 4The buyer's name plus one identifier (address, phone, email, NZBN or website). Over $1,000, when the buyer is GST-registered.
- 5What you did or sold. Always.
- 6GST shown as excl. + GST + incl., or the incl. total with a note that GST is included. Over $200.
- 7How to pay you. Not an IRD rule, but it's how you get paid faster.
What IRD needs on your invoice
From IRD's taxable supply information rules (ird.govt.nz, checked 3 Oct 2026). Only applies if you're GST-registered. More detail: NZ invoice requirements.
| Sale amount | Must show |
|---|---|
| $200 or less | Your name or trading name, the date, a description, the amount. |
| $200.01 to $1,000 | All of the above, plus your GST number and the GST: either excl. + GST + incl., or the incl. total with a statement that GST is included. |
| Over $1,000 | All of the above, plus the buyer's name and one identifier (address, phone, email, trading name, NZBN or website), if the buyer is GST-registered. |
Questions
Do I need to write "Tax invoice" at the top?
No. IRD's current rules don't require the words "tax invoice". "Invoice" is fine, as long as the right details are on it.
I'm not GST-registered. Which one do I use?
The non-GST template. Don't show GST or a GST number unless you're registered. See non-GST invoices in NZ.
How should I number my invoices?
Give every invoice its own number, ideally in a running sequence. Our free invoice number generator remembers where you're up to, with your own prefix and categories.
Can I use them in Google Docs?
Yes. Upload the Word file to Google Drive and open it with Google Docs.
Are they really free?
Yes. No sign-up, no email, no watermark. Use them as often as you like.
Can TradieNotes fill it in for me?
Yes. Snap a photo of your notes or say the job out loud, check the preview, and it's $1 for the PDF, or 20c each with a bundle. New here? See invoicing software for sole traders.